---
title: Editing a Translation Pack
description: "This article shows you how to change the labels in a translation pack, for example to rename a field or menu item across the whole system. > **Applies to:** System administrators (`admin` role) · **Module:** Set up > Translators ##…"
url: "https://support.symbiant.co.uk/kb/editing-a-translation-pack/"
updated: "2026-10-30"
category: System Translations
tags:
  - Translations
  - Updating
---

# Editing a Translation Pack

This article shows you how to change the labels in a translation pack, for example to rename a field or menu item across the whole system.

> **Applies to:** System administrators (`admin` role) · **Module:** Set up > Translators

## Accessing the Translators

1. Click the **Set up** spanner at the bottom left of the screen.
   ![The Set up spanner at the bottom left](https://support.symbiant.co.uk/wp-content/uploads/2026/10/kb-common-setup-spanner-c03de5.png)
2. In the Set up menu, click **Translators**.
   ![Translators in the Set up menu](https://support.symbiant.co.uk/wp-content/uploads/2026/10/translators-menu-897e01.png)
3. Click the translation pack you want to edit, for example **en-GB**.
   ![Selecting the en-GB pack](https://support.symbiant.co.uk/wp-content/uploads/2026/10/translators-select-pack-e66f78.png)

## Editing a Translation

The pack has two tabs: **User Translations** (labels on forms and the interface) and **System Translations** (system messages and text outside forms).

![The User Translations and System Translations tabs](https://support.symbiant.co.uk/wp-content/uploads/2026/10/translators-user-system-tabs-a16de6.png)

Labels that have been translated show in normal black text, for example **Due Date** for the key **action due**. Labels with no translation show their default in ghosted grey text.

![A filled-in translation](https://support.symbiant.co.uk/wp-content/uploads/2026/10/translators-filled-translation-415e31.png)

1. Click in the box next to the label you want to change.
2. Type the new wording.

> **Note:** Changing a label only changes what users see. The underlying field, its data, reports and automated emails are not affected.

> **Note:** Once a translation has been entered it can be changed but not removed.

## Searching for a Specific Field

1. Click the **search** (magnifying glass) icon at the top right of the translations.
   ![The search icon](https://support.symbiant.co.uk/wp-content/uploads/2026/10/translators-search-icon-17016a.png)
2. In the **Search For** box that opens, type the field key or part of it, then click **OK**. For example, `risk/reference` finds that exact field, while `reference` finds every field whose key contains the word.

The list now shows only the matching labels.

> **Note:** The search looks at the field keys (the orange and blue text on the left), not the translated wording, and it is case-sensitive. Type keys in lower case: `reference` works, `Reference` or `Due Date` finds nothing.

![Search results for risk/reference](https://support.symbiant.co.uk/wp-content/uploads/2026/10/translators-search-result-5f58f2.png)

## Finding Missing Translations

1. Click the **Show Missing Translations Only** icon (to the right of the search icon).
   ![The Show Missing Translations Only icon](https://support.symbiant.co.uk/wp-content/uploads/2026/10/translators-missing-icon-a01b8e.png)

The list now shows only the labels that are still using their ghosted default.

![The list filtered to missing translations](https://support.symbiant.co.uk/wp-content/uploads/2026/10/translators-missing-list-c3a88f.png)

1. Click the icon again to show all translations.

## Saving the Translation Pack

1. Click **Save** at the top right.
   ![The Save button](https://support.symbiant.co.uk/wp-content/uploads/2026/10/translators-save-f3437f.png)
2. Sign out and sign back in to see your changes.
   ![The Sign out button](https://support.symbiant.co.uk/wp-content/uploads/2026/10/kb-common-sign-out-f8ad43.png)

> **Critical:** Changes reach other users the next time they sign in. Ask users to sign out and in if they need to see a change straight away.

## Related articles

- [Adding a Translation Pack](https://support.symbiant.co.uk/kb/adding-a-translation-pack/)
- [Exporting a Translation Pack](https://support.symbiant.co.uk/kb/exporting-a-translation-pack/)
- [Importing a Translation Pack](https://support.symbiant.co.uk/kb/importing-a-translation-pack/)
- [Editing a Locale Specific View (Translated View)](https://support.symbiant.co.uk/kb/editing-a-locale-specific-view/)